Disciplinary Management

An automated Disciplinary Management system is helpful to both the employee and the employer. Once an incident is reported against an employee, an authorised (HR) user can record the details in the system. The disciplinary module has automated the entire disciplinary management process. Therefore activities such as assigning employees to handle the incident, executing corrective actions and managing appeals can all be performed using the system.

The employee himself / herself can log into the system, view incidents reported against him / her for which corrective actions are already taken, and make appeals through the system.

Our HRIS Benefits

Globally Consolidated Localized Processes

Modules

Organisational Structure

This module features the creation of organization structures and designs, which represents the skeletal framework of the organizational behavior and creates the starting point for planning the allocation of human resources within the organization. Organisational structures allow maintaining the information of the physical locations of the organization with all divisions, departments, units enabling the user to drill down to the employee level to view and modify employee information. It also allows the creation of different reporting structures that exist within the organization (such as direct and indirect reporting) enabling graphical representations, thus having the ability to link with the workflow of the organizational approval processes (e.g. Leave, Loans).

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Employee Information Manager

The Employee Information Manger can be considered as the core component of the entire HRM Enterprise. EIM is the base module where all the essential employee data is saved. Thus it is a mandatory requirement to host the EIM in order to utilize any of the other HRM Enterprise modules. EIM stores employee information varying from basic employee personal information to work related mandatory details. A host of other significant modules such as Payroll, Time & Attendance, Absence Management, Performance Management and so forth would be retrieving the data stored in the EIM. Therefore it is one of the first modules to which data should be fed out of all the modules of the product. A powerful feature of the EIM is its extreme user friendliness and easy maintenance.

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Employee Life Cycle

An employee faces certain movement(s) in his/her tenure in an organization. Employee movements (events) should be carefully identified and controlled at the correct time. The most common types of employee movements can be identified as. Promotions, Changing designations, Transfers, Salary increments, Rewarding, etc. Employee Life Cycle (ELC) module, a significant module in the HRM enterprise suite, facilitates to process employee movements in an efficient way.

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Time & Attendance

The Time & Attendance system is a powerful solution which facilitates tracking, reporting and managing attendance of staff around the clock. The system allows you to capture data from any time recording device, monitor employee attendance, plan shifts & rosters linking with HRM, Payroll and Leave for accurate rewards management. Automated procedures ensure that mistakes are avoided and the maximum time is saved. The system will reduce the cost of administration and ensure that accurate data is captured and transferred to the HRM and Payroll applications. Areas such as overtime, late attendance, no pay, work hours and midnight crossover are also catered for by the system. The user is provided with the facility of selecting which areas are to be included in the attendance process. Enabling this feature on the web gives attendance administrators as well as management to be able to view such cost and efficiency factors on demand, any time anywhere.

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Absence Management

An automated Absence Management System can be helpful to both the employee and the employer. Once an employee submits a leave application, it will go through an approval workflow before he/she is granted the leave. Such a system can ease the lives of both the leave applying and the approval parties namely the subordinates and the supervisors. Absence Management can be performed accurately as employees’ leave is recorded systematically for long time periods. Employer and the employee can anytime access the system to find the leave specific details. Absence Management Module, a significant module of the HRM Enterprise suite, covers the entire life cycle of the leave applying, approval and management process.

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Payroll

In a most general approach a payroll represents the total amount of salaries an organization pays to its employees. It is a financial record of the employees’ earnings and deductions. An automated payroll system helps the management of the payroll process of an organization in a more effective manner. It is accurate as an automated payroll system streamlines data entry, thus human error is prevented. It is very efficient; it would process the payroll information fast. It is cost effective. The benefits of an automated payroll system are endless. There are several ways in which a payroll can be automated. Deploying the payroll software in-house, moving to a web based system or outsourcing the function to a third party.

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Manpower Planning

Maintaining an adequate workforce drives your organization towards its corporate objectives successfully overcoming unforeseen complications that can badly affect any organization’s total productivity. It is an indeed challenge to plan an accurate capacity of human resources since it involves a lot of estimating, analyzing and forecasting concerning the past experience and possible future trends which can be influential. The key goal of HR planning leads to hire the right number of people in the right jobs at the right time at the right cost. A well-organized HR planning technique helps to reduce waste in employing people, diminish uncertainty of current personnel levels and future needs by eliminating mistakes in staffing. Concerning all the risks involved with the HR planning in an organization, hSenid proudly introduces the Manpower Planning Module which eases you to process your HR planning activities in a flexible way.

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Recruitment

Deploying a well-organized system helps to assess suitable candidates reducing unnecessary time, cost, effort and replicating processes. hSenid Recruitment Module will be a perfect answer for this requirement, helps managing an entire recruitment and selection process effectively. Further, it added extra value to the general recruitment and selection process by allowing relevant outside people to provide candidate information online. In addition, the recruitment module has a special feature to maintain recruitment budget throughout a comprehensive recruitment and selection cycle.

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Onboarding

An automated employee onboarding process would easily accelerate the candidate-to-employee transition. This eases the HR tasks related to onboarding and on the other hand helps to create a positive image in the candidate about his employer-to-be. Onboarding Module has automated the entire onboarding process starting from candidate selection to the new employee’s induction and the conducting of her first review meeting months later.

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Performance Assessment

With the emerging need of having a competent staff to maintain the competitive edge, the human resources function increasingly focuses on improving performance management as a hub of talent engagement. A well formalized performance appraisal method would define the level of excellence of enterprise-wide execution of business strategies. The robust structure of the performance module enables the organization in aligning its workforce towards corporate objectives and goals. Seamless integration with the Training & Development solution and the Talent Assessment solution, the module adds value to an organization in managing and leveraging the talent capability / quality and alignment.

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Training & Development

Conducting training & development programs for employees of an organisation is a lengthy process that involves several phases. From the starting point of identifying training needs up to the end point of evaluating the training the whole process should be carefully handled. hSenid’s Training & Development module has provided a comprehensive solution by automating each and every phase of the process. It an easy to use system that can be utilized by employees belonging to different work categories.

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Talent Assessment

Talent Assessment contains several stages such as attracting talented people, hiring them, selecting the talent, competency mapping, training & development, retention, promotion, performance appraisal, career planning and succession planning. Talent Management process is very complex and is therefore, very difficult to handle. The sole purpose of the whole process is to place the right person at the right place at the right time. The main issue of concern is to establish a right fit between the job and the individual. The talent management module facilitates to handle the total talent management process with features to increase the efficiency and the effectiveness of the talent management process.

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Report Navigator

The report navigator provides access to a host of reports. The user is provided with the facility to arrange and organize reports methodically to be accessed easily at any time. Various different authorized users/user groups are allowed to access the report navigator and generate reports required for various decision making purposes. The Report Navigator is a web based module facilitating all its users’ easy access and use.

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Analytical Tool

As a stand-alone tool, the Analytical Tool allows the users to create their own queries based on different requirements and view them in a user-friendly way. The users create the queries according to their requirements and then the expected reports will be generated by using a generic set of information. The tool has the capacity to merge multiple database types. The outputs are generated in several different forms to improve the user friendliness. The intention of developing Analytical Tool is to provide the users the maximum flexibility to make their desired output by using the software applications developed by hSenid in an easy and quicker way, hence enhancing their productivity as a result.

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Dashboard

In a highly competitive business environment where challenging and dynamic changes take place in business processes human capital improvement has become an essential necessity. In the same atmosphere evaluating the HR performance has become a key attribute. Availability of actionable information about day-to-day operations in a format which is right for your organization enables sound decision making and increased productivity. Hence the dashboard becomes a vital tool for monitoring the daily HR health of your organization. Dashboard is a chart wise representation of details derived from modules used in the HRM Enterprise suite by clients.

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Report Scheduler

Report Scheduler is used to perform tasks such as the automatic printing of reports, copying reports to a shared location and converting reports to PDF, Excel or Word formats and emailing. The Report Navigator module is used to obtain reports.

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Off boarding

The scope of off boarding covers the starting point of submitting an exit notice by the employee to the end point of the employee ceasing to work with an organization. This system has automated the entire off boarding process from the initiating level of submitting an exit notice to the finalization of the process. The intended solution for handling the employee off boarding process of an organization emphasizes on the methodical flow of the exit process and the disclosure of the causes of employee exits.

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Disciplinary Management

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Rewards & Recognition

The employees are the only asset in an organization which has the capability of handling situations using the knowledge and experience acquired by them. They are the ones who make powerful influences over the total productivity of the organization aligned with the organization’s set objectives. Therefore, it is very important to keep the employee satisfied before making them motivated in their span of job responsibilities. The power of employee reward and recognition will directly affect employee satisfaction which is fairly involved with the employee retention in an organization. Maintaining a good rate of retention through an effective reward and recognition method will save and improve the knowledge which an organization has gathered. The Rewards & Recognitions Module introduced by hSenid will ease to handle the employee rewarding and recognition process by integrating with the related HR modules available in your organization.

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Grievances Handling

Employee Grievances should be properly addressed according to a standard grievance handling and recording procedure practiced by the organisation. A grievance handling module caters to this need by allowing employees to enter their grievances through the system and find a solution in a lesser time period. Grievance Handling module, a significant module in the HRM enterprise suite, covers the full cycle of handling and recording employee grievances in a smooth and easy to use mannerism.

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Self Service Human Resource

Self-Service Human Resources (SSHR) is a powerful tool for optimizing the use of the human assets of the Organization. Self-Service HR allows line managers and employees to update and use information through interfaces personalized to their roles, work experience, content, language and information needs. Self-Service HR is designed for the needs of the casual or untrained user, with simple, intuitive navigation and graphics as well as on-line help for each field and is designed for the needs of the Executive and higher management with facilitating complex analysis, views and workflow base approvals. Self-Service HR is part of the HRM Enterprise Suite, an integrated set of applications that are proposed to work together.

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Mail Client

The Mail Client Module provides the facility to compose, send and receive mails to and from HRM Enterprise users. This module allows using the features of a usual local mail client but it requires no such installation. As opposed to other webmail clients, its availability inbuilt to the SSHR module provides the facility to directly send or receive mails to users without the hassle of handling or remembering email addresses. The widget can be added to the user’s homepage and it is coupled with the feature of knowing if new mails are received at a glance once a user logins to the system. If new mails are received the user can directly go to the inbox using this feature.

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SMS Client

The SMS Client provides the facility for the user to create and send short messages to HRM Enterprise users’ official mobile numbers. This module provides features similar to that of the sms sending process in a phone. The availability of SMS Client inbuilt to the SSHR portal provides the facility to directly send short messages to users’ official mobiles numbers saved in the Employee Information Manager Module.

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Voice of yours

This widget facilitates employees to voice their feedback and suggestions to the HR department revealing their own identity or anonymously. The recipient (HR user) has a similar view to a mail box where read/unread communications are easily viewable and the employee voice is acknowledged. Employee has the capability to view previous voices.

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Template management

The Template Designer is a letter template designing and managing tool introduced by hSenid. The Template Designer tool has automated the template designing activity enabling users to draft letters extracting already stored data in databases. Once a template is created it can be used for multiple letter generations with a simplest change made to its parameters.

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Data Import Module

The Data Import Module is used to upload data to database tables with the use of excel files. Once tables are structured in the database, using the interfaces of the Data Import Module the required frontend table templates would be profiled according to the user friendly format acceptable by excel. This process would also include the creation of dependent tables. Then using the created template an excel file can be generated. Later data can be entered to the excel sheet and imported to the database tables.

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Timesheet

Time Tracker is a complete web based timesheet management application service. Access your time sheets anytime, anywhere. Time Tracker is designed to enhance accessibility to employees’ timesheets from anywhere enabling up-to-date information on the time spent on tasks. With the ability to keep track of time utilization and expenses, organizations can make the best use of their workforce, enhance customer relationships and improve their business performance. Time Tracker automates and streamlines business processes for project tracking, helping project managers stay within budget. Regardless of your working environment, be it large or small with a simple or complex structure, Time Tracker provides an easy to use cost-effective solution to timesheet and expense management.

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Request tracker

Request Tracker is a module that allows the generation and coordination of requests of various types. Any user who becomes the applicant in this regard can submit a request that pertain to a selected category of his choice. The request categories and types can be predefined in the system. A request once submitted can be handled by different users such as the approving parties and the request type owners. All requests can be properly addressed and the applicants duly updated regarding the outcome of their requests. The request tracker is a comprehensive module that can be utilised to manage requests in a flawless manner to the satisfaction of both the applying and approving parties.

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Knowledgebase

The maintenance of a knowledge base can be useful to any organisation. It can act as an easy method of finding solutions to problems that are specific to employees of that organisation. hSenid HRM Enterprise Suite introduces the Knowledge Base Module that will allow its users to enter data to the knowledge base and perform knowledge content searches adapting a most user friendly approach.

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About

We specialise in Human Resource Applications and Mobile Applications

HRMenterprise is a comprehensive Human Resources Management and Information system that caters to a wider spectrum of HR functions to improve the HR business processes of organisations. The system has been deployed to over 1000 clients in 18 varying business sectors across 30+ countries including diverse private and public sector entities; ranging from small and medium businesses to very large enterprises.

The system encompasses a structured approach from talent acquisition, nurturing, managing tenure life-cycle, compensation & benefits and smoother employee disengagement. It consists of over 30 functional modules that are seamlessly integrated to enhance visibility, empower decision support and enrich employee engagement. HRMenterprise is encapsulated by world class best-of-breed processes and practices consolidated throughout many years of client associations.

Successful deployment of the product gives you the surety of continuous returns on the investment whilst enabling the elevation of employees to fulfill the business needs of the organization with optimum functional and enterprise level collaborations.

Company Profile

hSenid Business Solutions (Pvt) Ltd. is a software development company operating in several regions worldwide, including Africa, Australia, India, Middle East, Singapore and Sri Lanka.

Company Overview :

hSenid Business Solutions is a software development company specialised in human resource systems operating from Australia, Singapore, Africa, India and Sri Lanka. It was founded 1997 with the aim of supplying high quality software products and services to its customers worldwide. hSenid is an application and service provider for the telecom, financial and enterprise markets. hSenid is also widely recognised for its reliable offshore/outsourcing capabilities. Currently we are serving over 300,000 users globally across 18 industries in 30+ countries.

We cover a wide spectrum of HR needs with core HR modules, operational HR modules, industrial relations modules, strategic HR modules and reporting and analysis modules. Our HR solutions can be easily configured to meet the requirements of any business, be it a multi-national conglomerate or a budding start-up. It forms a solid foundation to your HR department and company.

Vision :

“Make life easy” by using ICT.

Mission :

We strive to achieve our vision by being dynamic and benchmarking ourselves against the best in the world. Continues improvement through creativity and innovation is a way of life at hSenid. Our approach is to nurture and guide our employees to embrace this culture and unleash their potential as we endeavor to be leaders in our field.

The Innovators

Dinesh Saparamadu

Chairman of hSenid Group of companies.

Dinesh has over 25 years of experience in the IT industry

Sampath Jayasundara

Chief Executive Officer - hSenid Business Solutions

Sampath currently possesses 15 years of experience in the ICT industry.

Asitha Goonewardena

Chief Product Owner

Has over 15 years of expertise in software development process and client engagement processes.

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Resources

Interesting product white papers, brochures and related product collaterals are click of a way for you to get in-depth understanding of the breadth and depth of the product. Furthermore, you will find resource kits, executive summaries and other interesting content to emphasize the strength of HRMenterprise.

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Please feel free to use the following information in order to contact us if you wish to communicate and express your questions, ideas and comments

AUSTRALIA: Suite 444, Seabridge House, 377 Kent St,
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P : +94 114 621 111 F : +94 112 394 064
email: sales@hsenid.com

Support Center

How can we help you?

At hSenid we offer a full range of support options to meet your specific needs. Our devoted software engineers are at your service to support you for any queries regarding HRM Enterprise. Being one of the few software solutions providers to provide a 24/7 on call and online dedicated support centre, we cater to all client queries with quick response. All support members are trained and guided to be true experts in providing the best service to our clients.

hSenid Global Support Centre

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Colombo 03, Sri Lanka.

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Phone : +94- 112 672 506
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