This module features the creation of organization structures and designs, which represents the skeletal framework of the organizational behavior and creates the starting point for planning the allocation of human resources within the organization. Organisational structures allow maintaining the information of the physical locations of the organization with all divisions, departments, units enabling the user to drill down to the employee level to view and modify employee information. It also allows the creation of different reporting structures that exist within the organization (such as direct and indirect reporting) enabling graphical representations, thus having the ability to link with the workflow of the organizational approval processes (e.g. Leave, Loans).
Employee Information Manager
The Employee Information Manger can be considered as the core component of the entire HRM Enterprise. EIM is the base module where all the essential employee data is saved. Thus it is a mandatory requirement to host the EIM in order to utilize any of the other HRM Enterprise modules. EIM stores employee information varying from basic employee personal information to work related mandatory details. A host of other significant modules such as Payroll, Time & Attendance, Absence Management, Performance Management and so forth would be retrieving the data stored in the EIM. Therefore it is one of the first modules to which data should be fed out of all the modules of the product. A powerful feature of the EIM is its extreme user friendliness and easy maintenance.
Employee Life Cycle
An employee faces certain movement(s) in his/her tenure in an organization. Employee movements (events) should be carefully identified and controlled at the correct time. The most common types of employee movements can be identified as. Promotions, Changing designations, Transfers, Salary increments, Rewarding, etc. Employee Life Cycle (ELC) module, a significant module in the HRM enterprise suite, facilitates to process employee movements in an efficient way.
Time & Attendance
The Time & Attendance system is a powerful solution which facilitates tracking, reporting and managing attendance of staff around the clock. The system allows you to capture data from any time recording device, monitor employee attendance, plan shifts & rosters linking with HRM, Payroll and Leave for accurate rewards management. Automated procedures ensure that mistakes are avoided and the maximum time is saved. The system will reduce the cost of administration and ensure that accurate data is captured and transferred to the HRM and Payroll applications. Areas such as overtime, late attendance, no pay, work hours and midnight crossover are also catered for by the system. The user is provided with the facility of selecting which areas are to be included in the attendance process. Enabling this feature on the web gives attendance administrators as well as management to be able to view such cost and efficiency factors on demand, any time anywhere.
An automated Absence Management System can be helpful to both the employee and the employer. Once an employee submits a leave application, it will go through an approval workflow before he/she is granted the leave. Such a system can ease the lives of both the leave applying and the approval parties namely the subordinates and the supervisors. Absence Management can be performed accurately as employees’ leave is recorded systematically for long time periods. Employer and the employee can anytime access the system to find the leave specific details. Absence Management Module, a significant module of the HRM Enterprise suite, covers the entire life cycle of the leave applying, approval and management process.
In a most general approach a payroll represents the total amount of salaries an organization pays to its employees. It is a financial record of the employees’ earnings and deductions. An automated payroll system helps the management of the payroll process of an organization in a more effective manner. It is accurate as an automated payroll system streamlines data entry, thus human error is prevented. It is very efficient; it would process the payroll information fast. It is cost effective. The benefits of an automated payroll system are endless. There are several ways in which a payroll can be automated. Deploying the payroll software in-house, moving to a web based system or outsourcing the function to a third party.
Maintaining an adequate workforce drives your organization towards its corporate objectives successfully overcoming unforeseen complications that can badly affect any organization’s total productivity. It is an indeed challenge to plan an accurate capacity of human resources since it involves a lot of estimating, analyzing and forecasting concerning the past experience and possible future trends which can be influential. The key goal of HR planning leads to hire the right number of people in the right jobs at the right time at the right cost. A well-organized HR planning technique helps to reduce waste in employing people, diminish uncertainty of current personnel levels and future needs by eliminating mistakes in staffing. Concerning all the risks involved with the HR planning in an organization, hSenid proudly introduces the Manpower Planning Module which eases you to process your HR planning activities in a flexible way.
Deploying a well-organized system helps to assess suitable candidates reducing unnecessary time, cost, effort and replicating processes. hSenid Recruitment Module will be a perfect answer for this requirement, helps managing an entire recruitment and selection process effectively. Further, it added extra value to the general recruitment and selection process by allowing relevant outside people to provide candidate information online. In addition, the recruitment module has a special feature to maintain recruitment budget throughout a comprehensive recruitment and selection cycle.
An automated employee onboarding process would easily accelerate the candidate-to-employee transition. This eases the HR tasks related to onboarding and on the other hand helps to create a positive image in the candidate about his employer-to-be. Onboarding Module has automated the entire onboarding process starting from candidate selection to the new employee’s induction and the conducting of her first review meeting months later.
With the emerging need of having a competent staff to maintain the competitive edge, the human resources function increasingly focuses on improving performance management as a hub of talent engagement. A well formalized performance appraisal method would define the level of excellence of enterprise-wide execution of business strategies. The robust structure of the performance module enables the organization in aligning its workforce towards corporate objectives and goals. Seamless integration with the Training & Development solution and the Talent Assessment solution, the module adds value to an organization in managing and leveraging the talent capability / quality and alignment.
Training & Development
Conducting training & development programs for employees of an organisation is a lengthy process that involves several phases. From the starting point of identifying training needs up to the end point of evaluating the training the whole process should be carefully handled. hSenid’s Training & Development module has provided a comprehensive solution by automating each and every phase of the process. It an easy to use system that can be utilized by employees belonging to different work categories.
Talent Assessment contains several stages such as attracting talented people, hiring them, selecting the talent, competency mapping, training & development, retention, promotion, performance appraisal, career planning and succession planning. Talent Management process is very complex and is therefore, very difficult to handle. The sole purpose of the whole process is to place the right person at the right place at the right time. The main issue of concern is to establish a right fit between the job and the individual. The talent management module facilitates to handle the total talent management process with features to increase the efficiency and the effectiveness of the talent management process.
The report navigator provides access to a host of reports. The user is provided with the facility to arrange and organize reports methodically to be accessed easily at any time. Various different authorized users/user groups are allowed to access the report navigator and generate reports required for various decision making purposes. The Report Navigator is a web based module facilitating all its users’ easy access and use.
As a stand-alone tool, the Analytical Tool allows the users to create their own queries based on different requirements and view them in a user-friendly way. The users create the queries according to their requirements and then the expected reports will be generated by using a generic set of information. The tool has the capacity to merge multiple database types. The outputs are generated in several different forms to improve the user friendliness. The intention of developing Analytical Tool is to provide the users the maximum flexibility to make their desired output by using the software applications developed by hSenid in an easy and quicker way, hence enhancing their productivity as a result.
In a highly competitive business environment where challenging and dynamic changes take place in business processes human capital improvement has become an essential necessity. In the same atmosphere evaluating the HR performance has become a key attribute. Availability of actionable information about day-to-day operations in a format which is right for your organization enables sound decision making and increased productivity. Hence the dashboard becomes a vital tool for monitoring the daily HR health of your organization. Dashboard is a chart wise representation of details derived from modules used in the HRM Enterprise suite by clients.
Report Scheduler is used to perform tasks such as the automatic printing of reports, copying reports to a shared location and converting reports to PDF, Excel or Word formats and emailing. The Report Navigator module is used to obtain reports.
The scope of off boarding covers the starting point of submitting an exit notice by the employee to the end point of the employee ceasing to work with an organization. This system has automated the entire off boarding process from the initiating level of submitting an exit notice to the finalization of the process. The intended solution for handling the employee off boarding process of an organization emphasizes on the methodical flow of the exit process and the disclosure of the causes of employee exits.
An automated Disciplinary Management system is helpful to both the employee and the employer. Once an incident is reported against an employee, an authorised (HR) user can record the details in the system. The disciplinary module has automated the entire disciplinary management process. Therefore activities such as assigning employees to handle the incident, executing corrective actions and managing appeals can all be performed using the system. The employee himself / herself can log into the system, view incidents reported against him / her for which corrective actions are already taken, and make appeals through the system.
Rewards & Recognition
The employees are the only asset in an organization which has the capability of handling situations using the knowledge and experience acquired by them. They are the ones who make powerful influences over the total productivity of the organization aligned with the organization’s set objectives. Therefore, it is very important to keep the employee satisfied before making them motivated in their span of job responsibilities. The power of employee reward and recognition will directly affect employee satisfaction which is fairly involved with the employee retention in an organization. Maintaining a good rate of retention through an effective reward and recognition method will save and improve the knowledge which an organization has gathered. The Rewards & Recognitions Module introduced by hSenid will ease to handle the employee rewarding and recognition process by integrating with the related HR modules available in your organization.
Employee Grievances should be properly addressed according to a standard grievance handling and recording procedure practiced by the organisation. A grievance handling module caters to this need by allowing employees to enter their grievances through the system and find a solution in a lesser time period. Grievance Handling module, a significant module in the HRM enterprise suite, covers the full cycle of handling and recording employee grievances in a smooth and easy to use mannerism.
Self Service Human Resource
Self-Service Human Resources (SSHR) is a powerful tool for optimizing the use of the human assets of the Organization. Self-Service HR allows line managers and employees to update and use information through interfaces personalized to their roles, work experience, content, language and information needs. Self-Service HR is designed for the needs of the casual or untrained user, with simple, intuitive navigation and graphics as well as on-line help for each field and is designed for the needs of the Executive and higher management with facilitating complex analysis, views and workflow base approvals. Self-Service HR is part of the HRM Enterprise Suite, an integrated set of applications that are proposed to work together.
The Mail Client Module provides the facility to compose, send and receive mails to and from HRM Enterprise users. This module allows using the features of a usual local mail client but it requires no such installation. As opposed to other webmail clients, its availability inbuilt to the SSHR module provides the facility to directly send or receive mails to users without the hassle of handling or remembering email addresses. The widget can be added to the user’s homepage and it is coupled with the feature of knowing if new mails are received at a glance once a user logins to the system. If new mails are received the user can directly go to the inbox using this feature.
The SMS Client provides the facility for the user to create and send short messages to HRM Enterprise users’ official mobile numbers. This module provides features similar to that of the sms sending process in a phone. The availability of SMS Client inbuilt to the SSHR portal provides the facility to directly send short messages to users’ official mobiles numbers saved in the Employee Information Manager Module.
The Template Designer is a letter template designing and managing tool introduced by hSenid. The Template Designer tool has automated the template designing activity enabling users to draft letters extracting already stored data in databases. Once a template is created it can be used for multiple letter generations with a simplest change made to its parameters.
Data Import Module
The Data Import Module is used to upload data to database tables with the use of excel files. Once tables are structured in the database, using the interfaces of the Data Import Module the required frontend table templates would be profiled according to the user friendly format acceptable by excel. This process would also include the creation of dependent tables. Then using the created template an excel file can be generated. Later data can be entered to the excel sheet and imported to the database tables.
Time Tracker is a complete web based timesheet management application service. Access your time sheets anytime, anywhere. Time Tracker is designed to enhance accessibility to employees’ timesheets from anywhere enabling up-to-date information on the time spent on tasks. With the ability to keep track of time utilization and expenses, organizations can make the best use of their workforce, enhance customer relationships and improve their business performance. Time Tracker automates and streamlines business processes for project tracking, helping project managers stay within budget. Regardless of your working environment, be it large or small with a simple or complex structure, Time Tracker provides an easy to use cost-effective solution to timesheet and expense management.
Request Tracker is a module that allows the generation and coordination of requests of various types. Any user who becomes the applicant in this regard can submit a request that pertain to a selected category of his choice. The request categories and types can be predefined in the system. A request once submitted can be handled by different users such as the approving parties and the request type owners. All requests can be properly addressed and the applicants duly updated regarding the outcome of their requests. The request tracker is a comprehensive module that can be utilised to manage requests in a flawless manner to the satisfaction of both the applying and approving parties.
The maintenance of a knowledge base can be useful to any organisation. It can act as an easy method of finding solutions to problems that are specific to employees of that organisation. hSenid HRM Enterprise Suite introduces the Knowledge Base Module that will allow its users to enter data to the knowledge base and perform knowledge content searches adapting a most user friendly approach.